Chapel Glen Elementary Student Handbook

Dear Chapel Glen Families,

I would like to take this opportunity to welcome you and your child to Chapel Glen Elementary School for the 2023/2024 school year. Please take the time to carefully review this important handbook information. It takes a team of parents, students, and staff working together to ensure each and every child succeeds at CGE! Please feel free to contact me with any questions or concerns.

Ms. Shatara Smith, Principal

Ms. Smith
Voice Mail: 988-6580

Asst. Principal
Mrs. Boyd
Voice Mail: 988-6583

Principal’s Secretary
Mrs. Williams
Voice Mail: 988-6585

Mrs. Maluck
Voice Mail: 988-6584

Mrs. Sherman
Voicemail: 988-6574

Parent Liaison
Mr. Stubblefield
Voicemail: 988-6582

Mrs. Miller
Voice Mail: 988-6586

School District Administration
The school district administrative offices are located in the Education Center at
1220 South High School Road, Indianapolis, Indiana 46241
Telephone (317) 988-8600

Dr. Jeff Butts
Superintendent of Schools

Mrs. Heather Pierce
Assistant Superintendent for Elementary Schools

Dr. Elizabeth Walters
Assistant Superintendent for Secondary Schools

Dr. Denita Harris
Chief Diversity, Equity, and Inclusion Officer

Benjamin Wakefield, President

Raimeka Graham, Vice President

Brandon Bowman, Secretary

Shirley Deckard

Michael Nance

Karen Burke

Susan Graves

The mission of Chapel Glen Elementary, in support of Wayne Township Schools, is a partnership of students, staff, families, and the community to ensure all students receive a high-quality education in a safe and nurturing environment that celebrates diversity and fosters lifelong learning.

Chapel Glen school community is committed to making our school a safe and caring environment that values all students. We will show pride, treat everyone with respect and make the choice to do our personal best every day.

Chapel Glen reinforces “All-Star Guidelines” for all students. Our school-wide Star Card behavior program is designed to promote positive student behavior while creating a sense of school pride and academic success. Students earn Star Card punches for positive behavior and can participate in monthly celebration events. Each grade level also has a discipline plan in place that is explained to students and shared with parents. Parents are asked to read the MSD of Wayne Township Student Code of Conduct and Annual Notices bulletin that is mailed to the home, or copies may be obtained at the office.

Chapel Glen school participates in a discipline program designed to effectively manage student behavior in the classroom. This is a school-wide student management system.

Level 1: Classroom Management Plans
Classroom Management plans are developed by each teacher/grade level. The plan addresses both the positive incentives and negative consequences of actions within the school. Plans are communicated to parents and students at the beginning of the school year.

Level 2: Time-Outs
Time-out is given to a student who is consistently or continuously not following procedures. When given a Level 2, the students will go to their buddy room to reflect while taking a time out/cooling down for no longer than 15-20 minutes.

Level 3: Office Referral
The child goes to Level 3 and is sent to the office if the behavior hasn’t improved after the classroom management plan has been implemented and a Level 2 time-out has been utilized. Office Staff will talk with the child to help them process the situation with the goal of a successful return to the classroom, and contact the parent.

Level 4: Administrator Referral
A Level 4 Administrator Referral Form is the most severe consequence of the Four Level Management System. This referral is used when a student or students have exhibited severe misbehavior such as fighting, or severely disruptive behavior.
Should your child receive a Level Two, Three, or Four referral, a copy of the referral form will be sent home. These forms must be signed and returned to school the following day.

Cell phones and portable electronics are to be turned off and kept in backpacks during the school day unless given specific adult permission. Chapel Glen Elementary and the MSD of Wayne Township are not responsible for lost or stolen items. This includes the usage of cell phones and electronic items on the bus, at recess, and in the cafeteria. Cell phones and other electronic devices should only be used when a staff member is present and has given permission.

Tablets will be issued to students in grades Kdg. – 2nd and Chromebooks will be issued to students in grades 3rd – 6th at no cost. Parents are required to provide a signed user agreement for Chromebooks/Tablet usage.

New students enrolling at Chapel Glen should provide a birth certificate, immunization records, and (2) proofs of residency. It is very important that the student enrollment form for returning students be completely updated. Please immediately inform the office of any changes such as an address, phone number, emergency numbers, or parent work numbers. Parents should always provide multiple emergency phone numbers.

In the event of moving and transferring to another school, all library books and textbooks must be returned to Chapel Glen. Please give the office time in advance so that records can be brought up to date. A school-record release form must be signed by a parent before school records can be forwarded to the new school.

All students are expected to be in attendance each day unless they are ill. The State of Indiana recognizes legal and excused absences only due to the illness of the child, death in the immediate family, or subpoena of the student to court. Please call our Attendance Line at 988-6550 each day that your child is absent from school and send a written note stating the dates of absences and reasons.

Elementary Student Attendance/Tardies Guidelines and Procedures

  1. Students will be counted” tardy” if they arrive at school after the official start of school and before ½ of the school day is complete. (This time will vary from school to school.)
  2. The school day is divided into two parts: a.m. and p.m. Students will be counted in attendance for a ½ day if they attend for a portion of the morning or afternoon. If students arrive in the a.m., before the ½ day time limit, they should be counted for a full attendance day. The same shall apply if a student leaves school early.
  3. There will be two awards issued to students for attendance at the elementary level-Perfect Attendance and Outstanding Attendance.
  4. If a student attends every day that school is in session and is present for every minute of every session, he/she shall be awarded a Perfect Attendance Award.
  5. In order to qualify for a Perfect Attendance Award, a student may not have any tardies or any early releases from school.
    A student will qualify for an Outstanding Attendance Award if he/she has no more than a total of 6 tardies or early release days for the year.

During the school year, 2023/2024 Chapel Glen Elementary will have one Staff Development Day (NO Students attending) on Tuesday, November 7, 2023.

West District Branch 484-9622
The West District YMCA provides after-school care at Chapel Glen Elementary. The YMCA program consists of arts and crafts, homework assistance, snacks, outdoor play, gym time, and a variety of activities designed to enrich the spirit, mind, and body of each student. YMCA staff is well trained and CPR/First Aid certified. Care is also available on early release days and school holidays. Please contact the YMCA office at 484-YMCA for fee information. Financial Assistance is available for all YMCA programs.

If it should become necessary to close school for any reason, social media forums, radio, and TV stations will be notified as early as possible. Parents are advised to look for cancellation of school for “Wayne Township Schools” whenever the weather conditions seem extreme. You should also be aware of the possibility of a delayed start to school. If school were to open on a (2) hour delayed start Chapel Glen School would start at 9:30 AM, and we would dismiss at our usual time.

Communication is an essential part of the education program. We feel it is very important for parents to keep in close contact with their child’s teacher concerning his/her progress. Please remember to schedule conferences in advance. Teacher hours are 7:10 AM to 3:10 PM.

Remember that it is essential for all parents of all students to attend Fall Parent/Teacher conferences at the end of the first grading period. Fall Parent/Teacher conferences will be held on October 3rd and October 5th for students in grades K-6.

  1. Riding the bus to school is a privilege—not a right. That privilege is extended to all children who cooperate with the bus driver and may be revoked for lack of cooperation.
  2. At the beginning of the school year, each student receives a copy of bus conduct rules.
  3. If your child is using alternate transportation other than his/her regular assigned bus, please send a note to the office. If buses are already at capacity, a temporary change of bus may not be possible.
  4. Students living where bus transportation is provided are expected to ride the bus.
  5. Parents’ questions on bus schedules or problems that occur on the bus should be referred to the director of transportation by calling 988-6375.

Students who are car riders cannot be dropped off before 7:15 AM because there is no supervision. All car riders will be allowed to enter the building at 7:15 AM. Auto riders should be dropped off in the south parking lot and students enter the building at the lower level south doors. Parents are asked to line up and drive in a single line around these doors, for the safety of the children. Your child must not walk across the traffic zone and we ask that you do not rush for safety reasons. Students who are afternoon car riders should also be picked up beginning at 2:15 PM in the lower level south parking lot.

Parents may submit a request for their child to ride a bicycle to and from school.
Bicycle riding requests will be reviewed and approved by the building principal. The student must reside in the “walker” area of Chapel Glen Elementary and a helmet must be worn while riding the bicycle. The bicycle should be locked in the bicycle rack with a lock provided by the parent/student. The school district is not responsible in case of theft or damage to the bicycle while it is on school property. Failure to follow the above guidelines may result in the suspension of bicycle riding privileges and/or other disciplinary actions, as appropriate.

If it is necessary to pick up your child during the school day, it is important to do so by 1:45 PM. Our buses begin arriving at 2:00 PM and for safety reasons we cannot allow any student dismissal from the front office area after 1:45 PM. If you need to pick your child up early, parents should go to the office and sign their child out. Our secretary will then call the child’s room and have him/her come to the office.

SafeVisitor™ software is utilized in each building to provide a safe environment. Please make sure you have your I.D. ready to scan upon arrival. All visitors are asked to enter through the front door and report to the office. Visitors must sign in and receive a guest pass to go beyond the reception area. Parents are always welcome at Chapel Glen Elementary and may visit at any time. However, an appointment should always be made with the teacher in order to have a conference. By scheduling an appointment to discuss student progress and concerns, we are not disrupting classroom instruction

Chapel Glen School has a nurse on duty every day. She is available for health counseling with students, parents, and teachers whenever needed. The nurse will conduct hearing screenings in cooperation with speech/hearing teachers, as well as vision screenings.

Open Pos. R.N.
Voice Mail: 988-6586

Head Lice treatment should be considered only when active lice or eggs are observed. Our students will not be sent home due to head lice. Our school nurse is available for questions and treatment suggestions.

It is mandatory that each student have proper certification of immunizations on file in the nurse’s office when he/she enrolls in school. Please keep your child’s immunization record up to date. Failure to do so may lead to suspension or expulsion from school per Indiana Law. A complete shot record must be presented at the time of registration.

If it is necessary for your child to take medication during school hours, medication must be sent in the original labeled container with a note signed by the parent that directs when and how much medication should be given. Prescription medications must be in the original medicine container with the pharmacy label/doctor’s orders intact.

The medicine and note must be kept on file in the nurse’s office. The school can only dispense prescribed medications with the child’s name. Please see additional medication details included in the student registration packet.

If your child becomes seriously ill or injured in an accident at school, we will make him/her comfortable and then call you immediately. If your child has a temperature of 100.4 degrees or greater in the morning, he/she should not come to school. Please remember, we cannot keep ill children at school. Student accident insurance is available for purchase. Please visit for details.

Any Chapel Glen student who will be absent from school for an extended period of time may qualify for Homebound Instruction and/or Hospice Education Services by the MSD of Wayne Township provided at no cost.

Shirts/Tops All shirts or tops must “cover” the underarm, chest, shoulders (no spaghetti straps), stomach, and back. Pants, Skirts, Shorts All articles of clothing on the lower torso must rest naturally at the top of the hip to ensure that undergarments are not visible in the standing or sitting position. Shorts and skirts must be mid-thigh/fingertip in length when a student’s arms are comfortably at his/her side. Clothing that is primarily constructed of spandex, spandex type, or other excessively tight material is not permitted as an outer garment unless it is covered by acceptable clothing at the mid-thigh/fingertip length. Pajamas are not permitted. Any holes in the clothing above fingertip length must be covered with tape or other materials.

Shoes/ Footwear must be worn in school at all times. House shoes and house slippers are not permitted. At the elementary level, shoes should be appropriate for recess, and student safety should be a consideration. Excessively loose shoes or shoes that pose a tripping hazard should be avoided. Jackets/Coats Jackets are permitted to be worn in the school during the instructional day. Heavy coats designed for frigid temperatures and/or excessively large coats are not permitted. Headwear and Glasses Sunglasses shall not be worn in the buildings. Head coverings will not be permitted during the school day. Students may appropriately use articles (barrettes, bandanas, headbands, scarves) designed to pull or hold hair. Hair/Facial Jewelry Students’ hair, jewelry, or other accessories should not interfere with the educational environment of the school or the safety of each student. Book bags/Backpacks Bookbags and backpacks are permitted in school. Excessively large bags and bags with rollers may be restricted during the school day. Undergarments/See-Through Materials Undergarments are not to be visible at any time. Outer garments are to be worn in a manner that will cover up all undergarments. See-through materials do not constitute “cover.”

Physical Education is an important part of our state-approved curriculum. All students are required to participate in physical education unless we have a doctor’s statement to the contrary. Students will need gym shoes.

Mr. Goodman
Voicemail: 988-6560

Chapel Glen Elementary staff members are committed to a quality educational program. As part of this commitment, it is recognized that homework is an out-of-school assignment that contributes to the total educational process. It is our belief that homework is an extension of classwork and should be related to the objectives of the curriculum. Homework should be used to enhance, not merely to increase, the time students spend learning. Parents and students should call their direct classroom phone number for important daily Homework Hotline Information.

It is a child’s responsibility to ask for all assignments he/she may have missed due to absence from school. Work missed due to an excused absence must be made up within a reasonable amount of time, and work missed due to unexcused absences will result in a grade of zero, unless the teacher chooses to allow the student to make up the work.

The following guidelines will be used to determine Honor Roll:

  1. Students in grades 1-6 will participate in Honor Roll.
  2. All grades will count toward the Honor Roll (special class grades will be used at semester when they are given).
  3. Students with all A’s will be on the “A” Honor Roll.
  4. Students with A’s and B’s will be on the “B” Honor Roll.
    *Parents can check with teachers for the specific grading scale

Library Books – Our school media center provides materials to help our students with classwork and encourage reading enjoyment. All students in grades one through six check out books for reading at home. Please help your child find a place to keep library books so that they will be safe from younger children and pets. There are no fines for overdue books; however, lost or damaged materials must be paid for before the student may borrow them again. It is helpful for children to have the opportunity of sharing books with their families. We hope you will find the time to share your child’s books. This encourages the important skill of reading.

Mrs. Wilson
Voice Mail: 988-6563

Recess is a vital part of each child’s school day. Weather permitting the children to go outdoors for recess every day. If for some reason your child should NOT go outdoors, a note must be sent to school.

If you wish to recognize a special day or achievement for your child, please contact your child’s teacher to make arrangements. Please be advised that State Board of Health regulations prohibit any “homemade” food from being brought into the school.

Chapel Glen Elementary provides free universal breakfast and lunch every day to students in grades K-6. Parents must complete an online application at the time of registration or at the beginning of each school year. Only one application per household is needed. Please visit for lunch application details.

Universal Free Breakfast: NO CHARGE
Universal Free Lunch: NO CHARGE
Adult Lunch: $4.75

Mrs. Stone, Manager
Voicemail: 988-6587

Chapel Glen Title I program provides additional funds and resources to meet the needs of our “at-risk” students. Chapel Glen has a school-wide focus on supplementing our language arts curriculum. Title I certified teachers provide enrichment in classrooms and or in small groups. There are various opportunities for parents and children to get involved by attending our Title I family nights throughout the school year.

We encourage all parents to enroll in our PTO. A diligent group of parents are leaders of this organization and have set specific goals to enhance technology availability and build student character education for our school. Please support this group by joining PTO. If you are interested in joining PTO or would like to volunteer in some activities, please contact one of the PTO board members and they would be happy to help you GET- INVOLVED. Watch for PTO activities in the school newsletter.

President – Heather Warner/Rita Caaps
Secretary—Aleasha Carter

Chapel Glen’s HOSTS program needs volunteers to mentor one hour a week! HOSTS is a Reading mentoring program that targets selected second and third-grade students. Mentors work one on one with two students for ½ hour each. HOSTS mentoring sessions will occur throughout the day. All materials are prepared in advance and a HOSTS teacher is always available for support and assistance.

Your gift of time will make a big difference to these Chapel Glen students. If you are interested in volunteering one hour per week, please contact our school office at 988-6500.

Fire, tornado, earthquake and lockdown drills are necessary for the safety of our students and staff. Everyone should know the specific directions for reaching a location of safety from those areas of the school building in which he/she maybe. Specific information is posted in each classroom. Order, safety, and Speed is essential during these important drills.

There is always a need for volunteer help at our school. All school volunteers and chaperones going on field trips are required to complete a Wayne Township Volunteer Background Application. Please contact your child’s teacher or our school office at 988-6500 with any questions.

The Chapel Glen All-Star Newsletter will be uploaded monthly in ParentSquare. Parents, please be sure you are receiving our monthly newsletter via ParentSquare to help keep you informed of important school news and events.

Arrangements have been made for a professional photographer to visit our school periodically. Pictures of school activities will be taken and forwarded to local newspapers. If your child is one of those photographed, his/her name may be published along with the picture. If you object to the publication of your child’s picture, please notify your child’s teacher and the office by September 1st.

The Metropolitan School District of Wayne Township does not discriminate, deny benefits to, nor exclude anyone from participation on the basis of sex, race, national origin, religion, handicap, or color of skin.  Any grievance in this area may be registered on forms available in the principal’s office.

The School District supports the activities of not-for-profit community groups by permitting them to use the school to distribute information concerning activities and services offered to School District families. These activities and services are not endorsed or supervised by the School District and parents should contact the sponsoring organization directly with questions or concerns about the services or activities offered. Any organization that does not provide the services offered in a safe constructive environment should be reported in writing to the Principal of your child’s school.